Shared Access & Visibility Control in AXQA

Shared Access & Visibility Control ensures that every user — especially client users — only sees what they are explicitly allowed to see. It provides fine-grained control over project visibility without compromising workspace isolation.

As part of the AXQA Execution Intelligence Platform, visibility is enforced through structured, server-side permission validation. Access is always explicit — never implied — ensuring strict project-level data isolation.

Why it matters

• Prevents accidental exposure of sensitive data.
• Allows selective project sharing with clients.
• Supports NDA and confidentiality requirements.
• Maintains strict separation between organizations.

How visibility works

Access is never automatic. Projects must be explicitly assigned to a user before they appear in their dashboard.

• Internal users see only assigned projects.
• Client users see only approved shared projects.
• No cross-client or cross-project visibility exists by default.

Project-level sharing

• Administrators define which projects are visible to each user.
• Visibility can be updated at any time.
• Removing project access immediately hides it from the user.

Controlled client transparency

Clients may have access to one or multiple projects depending on agreements. However, they will never see internal team structures or unrelated work.

How it works

1. An administrator selects a user.
2. Approved projects are assigned to that user.
3. The system enforces visibility rules automatically.
4. Dashboard content adjusts based on assigned access.

Real-world use cases

• Sharing only a specific release campaign with a publisher.
• Limiting a contractor to a single project.
• Providing executive visibility without operational access.

Best practices

• Review shared access before client onboarding.
• Audit visibility regularly.
• Use least-privilege principles.
• Revoke access immediately after project completion.

Common mistakes

❌ Assuming visibility is automatic based on role
✔ Explicitly assign project access for every user.

❌ Forgetting to remove access after project closure
✔ Review permissions during offboarding.

Security & isolation

• Visibility rules are enforced server-side.
• No hidden URLs can bypass project restrictions.
• Each workspace remains logically isolated.

Related documentation

• Client Dashboard Overview
• What Clients Can Access
• Security & Execution Permissions